The process and task of preparing the simple “Thank-You” note is so often over-looked. Many of us tend to get lazy after the wedding or birthday party that we forget to let our guests know that we really do appreciate both their presence at the event and the extra thought they put into providing you with a gift that says they care. It’s all too easy to get complacent after an event and forget about communicating that you really do appreciate the thought they put into a gift. Especially when you really do appreciate it in your heart and often just don’t let them know.

Follow these steps to preparing and planning for great “Thank-You“ notes and it will go along way to securing a successful relationship with family and friends.

Step One; during the planning phase of what ever event you’re working on, assign someone the task of managing the gift table or gift list. During the event, make sure they’re set to record all of the guests names and cross-reference who gave a gift. Then during the gift opening, whether at the event or later, have that person present to be the official recorder of exactly what item is associated to which guest. Let the gift tracker know you will also need as much contact information as possible and have them at the very least, record the guests current address. That way afterwards you have a clear record regarding your guests and their gift choices.

Step Two; after the particular event, secure your guest-gift list from the person you assigned in step-one. Locate all of the items and gather them into one place such as the kitchen table or if there are a large number, use an open space such as living room or family room. Next, take the time to personally review each item and make positive notes about the item. Focus on the positive and offer such things as how it will be used, what you like about it and what positive affect it may have on you.

Step Three; obtain a set of Thank-You cards that have a nice design related to the particular event or something related to your personality. With the list and personal notes about the various items, hand-write each individual a “Thank-You”. Refer to your notes and focus on the positive. Once finished, hand sign each one for that personal touch.

Step Four; Mail the notes as soon as possible using the guests contact information. DO NOT PUT THIS OFF! If some guest information was poorly recorded, make every effort to locate that guests address. Do not over-look them or think you’ll get around to having an acquaintance or relative hand deliver the note. This is poor etiquette and reflects a lack of thought.

Step F