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Digg it UP - Event Planning: Seven Best Practices Successful Planners Use
Business cards are great salesmen for any company new or established. They help you advertise your business to the public.You need to plan your distribution campaign so that you everyone in the area of your premises will know that you are situated there and that you are ready to do business with them. There are endless possibilities when you distribute your cards in the busy areas around you. Think of railway stations or bus stations with people standing around waiting for transport, you could be handing them your
If it is a product launch, exactly what outcome is the event expected to achieve?
Only when you and your team know the core objectives can you organize a focused event that meets those goals.
#6: Purchase event insurance
Think through what could disrupt your event and what your liabilities would be in such a case.
Disruptions can include strikes, natural calamities, speakers not showing up, drastically reduced attendance and more. Figure out the monetary and legal consequences. And get insurance to cover it.
#7: Triple-check everything
After you have formed your corporation, one of the first tasks is issuing stock to the shareholders of the company. There are six basic steps to issuing stock correctly.Step 1 – Write down or type out each of the shareholders names, addresses, and percentage of the company they will own.Step 2 – Determine how many shares the corporation has available to issue. The number of shares authorized to issue are indicated on the first page of your Articles of Incorporation. If you are unable to find them there, you
It’s easy to dismiss these points thinking they’re trivial. I thought so too, once. I learnt better when I had events come apart because I chose to ignore these simple guidelines.
#1: Ensure that information flows freely across your team
You rarely do event planning in isolation. You’ll almost always have a team of people to whom you’ve delegated various responsibilities.
It’s very easy to make assumptions that everyone knows what the event is all about and how what they’re doing ties in with what everyone else is doing. Both assumptions can be totally incorrect.
At the very beginning of the event planning effort, take the time to share your event’s objective and your overall plan for executing it with every single one of your team members. It’s best to get them all together to do this explaining.
On an ongoing basis, have regular meetings to assess the progress so that everyone is aware of all aspects of the event.
#2: Double check on speakers and all other performers
Sometimes, you come across events where the main speaker delivers his message wonderfully well, except that what he said had nothing to do with the purpose of the event!
Network with other event planners, find out who would be a good speaker for the event you’re planning. Someone might be an excellent speaker for one event, but not necessarily for another.
Ask the speaker for references. Find out as much as you can from those references. Ask them how many times they’ve heard him speak. What did they like about his performance? What did they not like? Do they have any particular relationship with the speaker (which might color their opinion)?
#3: Do detailed planning with a timeline
To attempt to organize a big event in a haphazard manner is to flirt with disaster. You must have a written schedule of all pre-event tasks, with specific dates for completion and specific persons responsible for completing them.
That may sound very basic, but this is one of the things that cause events to fail.
#4: Read the fine print, know all details
As an event planner, you may be exposing yourself to serious financial and other risk if you are not entirely familiar with all aspects of the event.
That includes all contracts you sign, all written instructions, orders and more. Since you are the event planner, you’re expected to be the expert on all these areas.
#5: Have a crystal clear purpose for the event
Have you attended a seminar where the topic was too broad and the speakers seemed to talk all around the topic in a disconnected fashion? That’s what happens when you lack clarity of purpose about the event.
Is the event meant to be a strategic planning retreat for top management? Is it a seminar to bring medical professionals up-to-date on developments in a specialized field?
If it is a product launch, exactly what outcome is the event expected to achieve?
Only when you and your team know the core objectives can you organize a focused event that meets those goals.
#6: Purchase event insurance
Think through what could disrupt your event and what your liabilities would be in such a case.
Disruptions can include strikes, natural calamities, speakers not showing up, drastically reduced attendance and more. Figure out the monetary and legal consequences. And get insurance to cover it.
#7: Triple-check everything
T
One of the weakest areas of poor salespeople is the ability to communicate on paper – whether it is a letter accompanying a proposal, a follow-up letter after a sales visit, or a letter or memo to a prospect on a new product, service or policy.Communicating on paper is just as critical as spoken words. It may be even more important – because the words are captured for eternity on paper, while spoken words will most likely be forgotten.There are entire courses, manuals and books on how to write better letters –
At the very beginning of the event planning effort, take the time to share your event’s objective and your overall plan for executing it with every single one of your team members. It’s best to get them all together to do this explaining.
On an ongoing basis, have regular meetings to assess the progress so that everyone is aware of all aspects of the event.
#2: Double check on speakers and all other performers
Sometimes, you come across events where the main speaker delivers his message wonderfully well, except that what he said had nothing to do with the purpose of the event!
Network with other event planners, find out who would be a good speaker for the event you’re planning. Someone might be an excellent speaker for one event, but not necessarily for another.
Ask the speaker for references. Find out as much as you can from those references. Ask them how many times they’ve heard him speak. What did they like about his performance? What did they not like? Do they have any particular relationship with the speaker (which might color their opinion)?
#3: Do detailed planning with a timeline
To attempt to organize a big event in a haphazard manner is to flirt with disaster. You must have a written schedule of all pre-event tasks, with specific dates for completion and specific persons responsible for completing them.
That may sound very basic, but this is one of the things that cause events to fail.
#4: Read the fine print, know all details
As an event planner, you may be exposing yourself to serious financial and other risk if you are not entirely familiar with all aspects of the event.
That includes all contracts you sign, all written instructions, orders and more. Since you are the event planner, you’re expected to be the expert on all these areas.
#5: Have a crystal clear purpose for the event
Have you attended a seminar where the topic was too broad and the speakers seemed to talk all around the topic in a disconnected fashion? That’s what happens when you lack clarity of purpose about the event.
Is the event meant to be a strategic planning retreat for top management? Is it a seminar to bring medical professionals up-to-date on developments in a specialized field?
If it is a product launch, exactly what outcome is the event expected to achieve?
Only when you and your team know the core objectives can you organize a focused event that meets those goals.
#6: Purchase event insurance
Think through what could disrupt your event and what your liabilities would be in such a case.
Disruptions can include strikes, natural calamities, speakers not showing up, drastically reduced attendance and more. Figure out the monetary and legal consequences. And get insurance to cover it.
#7: Triple-check everything
“A business without a sign is a sign of no business”. This is an advertising banner or quotation that can be seen in large billboards along the roads and on the side or top of buildings that are vacant. In Television and radio they might say, “This program would not be shown or be heard without advertisement”.It is no different with internet your business needs to be advertised in other words be seen.Most Business owners understand how important advertisement is. It is thru this manner that they would tell o
Ask the speaker for references. Find out as much as you can from those references. Ask them how many times they’ve heard him speak. What did they like about his performance? What did they not like? Do they have any particular relationship with the speaker (which might color their opinion)?
#3: Do detailed planning with a timeline
To attempt to organize a big event in a haphazard manner is to flirt with disaster. You must have a written schedule of all pre-event tasks, with specific dates for completion and specific persons responsible for completing them.
That may sound very basic, but this is one of the things that cause events to fail.
#4: Read the fine print, know all details
As an event planner, you may be exposing yourself to serious financial and other risk if you are not entirely familiar with all aspects of the event.
That includes all contracts you sign, all written instructions, orders and more. Since you are the event planner, you’re expected to be the expert on all these areas.
#5: Have a crystal clear purpose for the event
Have you attended a seminar where the topic was too broad and the speakers seemed to talk all around the topic in a disconnected fashion? That’s what happens when you lack clarity of purpose about the event.
Is the event meant to be a strategic planning retreat for top management? Is it a seminar to bring medical professionals up-to-date on developments in a specialized field?
If it is a product launch, exactly what outcome is the event expected to achieve?
Only when you and your team know the core objectives can you organize a focused event that meets those goals.
#6: Purchase event insurance
Think through what could disrupt your event and what your liabilities would be in such a case.
Disruptions can include strikes, natural calamities, speakers not showing up, drastically reduced attendance and more. Figure out the monetary and legal consequences. And get insurance to cover it.
#7: Triple-check everything
There are some amazing similarities between running a business and playing poker. It’s a game of strategy and intent. Both have the ultimate goals of achieving a degree of success. The game dictates various moves and decisions. Here are just a few of the obvious comparisons: You have opponents, or competitors, to contend with and evaluate. You have a limited number of chips, or money, to begin with. You must have the knowledge and experience to play the game/business You mus
#4: Read the fine print, know all details
As an event planner, you may be exposing yourself to serious financial and other risk if you are not entirely familiar with all aspects of the event.
That includes all contracts you sign, all written instructions, orders and more. Since you are the event planner, you’re expected to be the expert on all these areas.
#5: Have a crystal clear purpose for the event
Have you attended a seminar where the topic was too broad and the speakers seemed to talk all around the topic in a disconnected fashion? That’s what happens when you lack clarity of purpose about the event.
Is the event meant to be a strategic planning retreat for top management? Is it a seminar to bring medical professionals up-to-date on developments in a specialized field?
If it is a product launch, exactly what outcome is the event expected to achieve?
Only when you and your team know the core objectives can you organize a focused event that meets those goals.
#6: Purchase event insurance
Think through what could disrupt your event and what your liabilities would be in such a case.
Disruptions can include strikes, natural calamities, speakers not showing up, drastically reduced attendance and more. Figure out the monetary and legal consequences. And get insurance to cover it.
#7: Triple-check everything
When writing a resume, it is important to show to a prospective employer what you are best at.How do you determine what accomplishments to include on your resume? Think about what you do each day at your job and how you demonstrate your proficiency at various tasks. (Do this with all of your past jobs, too.)Ask yourself: What am I most successful doing and how does it apply to the job I am pursuing? How do I exhibit my determination to succeed? What do I do better than my coworkers?
If it is a product launch, exactly what outcome is the event expected to achieve?
Only when you and your team know the core objectives can you organize a focused event that meets those goals.
#6: Purchase event insurance
Think through what could disrupt your event and what your liabilities would be in such a case.
Disruptions can include strikes, natural calamities, speakers not showing up, drastically reduced attendance and more. Figure out the monetary and legal consequences. And get insurance to cover it.
#7: Triple-check everything
This is one of the most useful planning mottos you can think of.
Someone may have promised you three months ago that they’ll serve exotic Japanese snacks at high tea. Closer to event date but sufficiently in advance, check again to make sure they remember the commitment.
They have many other things to do and may have completely forgotten what they said months ago!
That’s why you need to triple-check everything as you go along.
These straightforward guidelines can save you endless trouble if you’re planning and organizing events. Make them a part of your way of working.
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